BC Citizens for Public Power - Privacy Policy
Statement and Purpose
The BC Citizens for Public Power (BCCPP), a not-for-profit, grassroots, advocacy organization, respects and upholds an individual's right to privacy and the protection of his or her personal information. BCCPP is committed to ensuring compliance with applicable federal and provincial privacy legislation.
Implementation
The BCCPP is accountable for personal information supplied by organizational supporters and obtained, through lawful prospecting measures, for the purpose of recruiting additional supporters.
Purposes of Collection, Use, and Disclosure
The BCCPP collects and uses personal information about existing and prospective organizational or campaign supporters, including its staff and associates; Board and sub-committee members; participants; donors; volunteers; and e-list subscribers. Personal information is collected for the following purposes:
- Administration, management, and reporting of business and activities related to the BCCPP
- Dissemination of information and coordination of events pertaining to the BCCPP
- Coordination, administration, and management of matters related to BCCPP volunteers
- Administration and management of matters related to BCCPP donations
- Recruitment of additional BCCPP supporters, including participants, donors; volunteers; and e-list subscribers.
Staff and Associates' Privacy Policy
BCCPP staff and associates are requested to provide some personal information, including names, mailing addresses, telephone numbers, email addresses, social insurance numbers, and verification of eligibility for employment in Canada. Any BCCPP staff or associates exposed to personal information concerning organizational supporters abide by strict confidentiality guidelines outlined in the BCCPP Confidentiality Agreement.
Board and Sub-committee Privacy Policy
BCCPP Board and sub-committee members are requested to provide some personal information, including names, mailing addresses, telephone numbers, email addresses, positions or titles, representing organizations (if any), and issues of interest or concern. Board and sub-committee members consent to receive BCCPP-specific and related information and communications.
Supporter and Participant Privacy Policy
BCCPP supporters are requested to provide some personal information, including names, mailing addresses, telephone numbers, email addresses, positions or titles, representing organizations (if any), and issues of interest or concern.
Donor Privacy Policy
When organizational supporters provide cash or in-kind donations to the BCCPP, personal information is collected, including names of the individual or group, mailing addresses, telephone numbers, email addresses, the date the donation was received, and details related to the type of gift received. Since the BCCPP is not a registered charity, the organization cannot issue charitable tax receipts to donors. Organizational donors consent to receive BCCPP-specific and related information and communications, electronically or by mail, unless otherwise indicated; all direct mail solicitations provide donors with the option to discontinue future mailings and to protect their contact information from being exchanged with other groups.
Volunteer Privacy Policy
When organizational supporters offer volunteer support to the BCCPP, a broad range of personal information is collected, including names, mailing addresses, telephone numbers, email addresses, and information pertaining to skills, abilities, interests, and professional and voluntary experience for the purposes of volunteer placement.
E-list Subscriber Privacy Policy
When organizational supporters subscribe to the BCCPP e-list, personal information is collected, including names, representing organizations (if any), email addresses, and issues of interest or concern. The BCCPP may also request and collect other information, such as mailing addresses and telephone numbers, to communicate BCCPP business non-electronically. E-list subscribers consent to receive BCCPP-specific and related information and communications. All email communications to subscribers include an option to unsubscribe from the BCCPP e-list.
Prospective Supporter Privacy Policy
The BCCPP uses lawful prospecting measures to broadcast its mission, objectives, and news, as well as to recruit additional organizational supporters. Mailing lists are purchased from certified list brokers or are exchanged, on a record for record basis, with other non-profit organizations. Email distribution lists for prospecting purposes are generated from public online directories/guides, internet research, and telephone inquiries. All BCCPP communications to prospects, both print and electronic, include options for prospects to unsubscribe from our contact database.
Consent for Collection, Use, and Disclosure
The BCCPP usually seeks consent when collecting, using, or disclosing personal information. Since personal information is used to communicate BCCPP business, consent for the collection, use, and disclosure of information is assumed amongst organizational supporters. The BCCPP may also communicate related issues of interest. Individuals or groups may withdraw consent for collection, use, and disclosure of personal information at any time, subject to contractual or legal restrictions and reasonable notice.
Limits of Collection of Personal Information
The BCCPP collects personal information only for the purposes identified in this policy. The BCCPP uses only lawful methods to collect information and does not collect information indiscriminately.
Limits of Use, Disclosure, and Retention of Personal Information
The BCCPP does not use or disclose personal information for any purpose other than those for which it was collected, except with consent or as required by law.
The BCCPP does not sell, trade, or rent information to third parties without securing consent from individuals concerned. If personal information is disclosed to third parties once consent is obtained, the BCCPP will ensure that appropriate security undertakings, such as confidentiality clauses in contractual agreements, are employed to protect the transfer and use of information.
Personal information is retained only as long as the information is needed, or as required by law.
Accuracy of Personal Information
The BCCPP attempts to ensure that personal information in its possession is accurate, current, and complete for the purposes for which it was collected. Occasionally, the organization relies on volunteer support to confirm or correct information; in such cases, appropriate security undertakings such as Confidentiality Agreements are employed to protect the use of information by BCCPP volunteers.
Safeguards for Personal Information
The BCCPP is committed to the safekeeping of personal information to protect it against loss, theft, unauthorized access, use, duplication, modification, or disclosure. The BCCPP uses a variety of physical, administrative, and electronic security measures to protect its personal information.
Access to Personal Information
Organizations, groups, and individuals associated with the BCCPP have the right to access their personal information. The BCCPP's Privacy Officer will assist with all requests for information. In certain exceptional situations, the BCCPP may not be able to provide access to certain personal information. If access cannot be granted, BCCPP will provide a written explanation of the reasons behind the request refusal.
Questions or Concerns Regarding BCCPP's Privacy Compliance
Questions or concerns regarding the BCCPP's compliance with this policy can be directed to:
Privacy Officer, BC Citizens for Public Power
604-207 West Hastings St.
Vancouver, BC, V6B 1H7
email: info@citizensforpublicpower.ca